Job Posting: Director of Finance and Administration

Updated: Nov 23

Choices for Youth Inc. (CFY) is a professional service, youth-focused, non-profit, charitable organization that creates spaces and conversations and operates programs and social enterprises to help vulnerable youth secure stable housing, employment, and education while improving health and family stability. With a focus on prevention, intervention, and support, we help youth and their families break cycles of poverty and homelessness and transition to healthy, stable, and independent lives.

CFY is looking for a full-time permanent Director of Finance & Administration to join our team.


You are an analytical, ethical, and strategic thinker who believes in strong leadership and teamwork. You bring life to financial statements, budgets, and all things numbers. You are a confident communicator who feels at ease talking around a board table. A Chartered Professional who can see the big picture, understand the impact that CFY has on the community, and in turn the financial responsibility behind that impact. If this sounds like you, do not hesitate one more moment-apply now! We are excited to see your name cross our desk!


The Director of Finance and Administration is responsible for ensuring that the financial and administrative management of Choices for Youth is in accordance with policies, procedures, regulations, and generally accepted accounting principles (GAAP). Responsible for, but are not limited to the following:

· Develop and maintain timely and accurate financial statements and reports for use by the directors and program coordinators.

· Preparation of detailed financial reports in accordance with contract agreements with funders.

· Manage the acquisition of capital assets and ensure proper recording, amortization, and disposal.

· Ensure all statutory requirements of the organization are met including Charitable Status, Withholding Payments (CPP, EI, and Income Tax), Goods and Services Tax, Employer Health Tax, Annual Charitable Return (T3010).

· Responsible for planning, organizing, directing, and coordinating the overall financial and administrative management of Choices for Youth.

· Ensure that appropriate financial and administrative advice and direction is provided to the management team to promote effective management throughout the organization

· Manage the preparation of required financial statements and information for funders and the management team by ensuring data is accurately entered into the accounting system.

· Work directly with the external auditors to prepare the annual audited statements

· Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash.

· Management/preparation of the organization’s annual operating budget.

· Advise the Executive Director, Directors, and Coordinators with respect to budgetary matters.

· Analyze the financial viability of programs and activities and make appropriate recommendations.

· Responsible for ensuring that effective financial monitoring systems are in place to enable the Executive Director, Directors, and Coordinators to regularly monitor and control revenues and expenditures on a monthly basis and promptly advise the same of any significant concerns and variances from the approved budgets.

· Prepare all budget submissions for funders.

· Oversee all payroll functions ensuring employees are paid accurately

· Responsible for the design and development of compensation strategies and programs, including an internal classification systems

· Negotiate and manage all employee insurance and benefit plans

· Ensure statutory remittances, T4s, WHSCC Payroll Reports are completed and filed on schedule.

· Responsible for the reduction of financial and operational exposure through a risk assessment program.

· Develop and monitor risk management policies and procedures to ensure that program and organizational risks are minimized.

· Ensure appropriate insurance coverage for the organization and the Board of Directors.

· Assist program managers in assessing risk in their program areas.

· Oversee and supervise the administrative function of the organization including maintenance of the general ledger, accounts receivable, accounts payable, payroll, and administrative support.

· Oversee the management of all leases, contracts, and other financial commitments.

· Ensure financial statements are analyzed on a regular basis and recommend appropriate courses of action to the management team.

· Manage the preparation of the annual budget ensuring the budgets are comprehensive, of high quality, and completed within established timelines.

· Ensure managers are familiar with their individual program budgets by providing advice and training on budgetary matters including revenue and expenditure monitoring.

· Identify budgetary concerns and variances and recommend corrective action when necessary.


· Bachelor’s Degree in Business/Finance or equivalent

· Chartered Professional Accountant designation is required

· Minimum 5 years experience in a senior management position preferred

· Previous experience in a non-profit environment is considered an asset

· Experience with Social Enterprise development is considered an asset

· Strong written and verbal communication skills

· Experience working with SAGE is considered an asset

· Active drivers license and access to own vehicle is required

· Satisfactory Record of Conduct and Vulnerable Sector Check is required


The position will work 35 hours per week. Monday to Friday. Flexibility in work hours will be required to accommodate higher work volumes and organizational requirements.


The salary for this position is $ 80,789.80 - 84,630.00 annually. Choices for Youth offers a competitive compensation package, including a health and dental program, employer-matched RRSP, and four weeks’ vacation to qualifying employees.

Reference ID: FA-11-2021

Deadline to Apply: The position will remain open until filled.


Please submit your cover letter and resume explaining how you meet the criteria and use FA-11-2021 in the subject line.


Human Resources at

Sheldon Pollett, Executive Director at

Choices for Youth appreciates all applications; however, only those selected for an interview will be contacted.

For more information about Choices for Youth, please visit

Equity in employment is essential to a just society. Choices for Youth enthusiastically welcomes applications from all qualified people, including racialized people, people of all sexual orientations, women and trans* people, Aboriginal and First People, those with disabilities, mental illness, and from all social strata.

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